RFQs out, decisions in — without the spreadsheet swamp.
We manage the full RFQ lifecycle: drafting briefs, soliciting bids, normalising responses and presenting decision-ready comparisons against your operating standard.
Three things we never compromise on.
We write the brief tightly so suppliers price like-for-like. No more apples-to-onions response sets.
Currencies converted, payment terms equalised, scope deltas surfaced. The matrix you receive actually compares.
Every bid pack closes with a Hampala recommendation — you can override, but you never start from zero.
From inbound to closed, in four stages.
We write the RFQ brief with you in 60 minutes — scope, evaluation criteria, must-haves vs nice-to-haves.
Brief goes to your approved panel and 2 stretch suppliers. We chase, answer questions and keep the clock honest.
Responses landed → priced like-for-like → terms equalised → red flags surfaced. Output is a single comparison matrix.
Hampala recommendation + decision call with your team. Award letter goes out. Losing bidders get a clean, professional debrief.
A live ledger. Not a status email.
Every workstream Hampala runs surfaces back to your team as a clean, queryable ledger — not a fortnightly PDF. Below: a representative snapshot of bid management.
- ✓RFQ drafting
- ✓Supplier outreach
- ✓Bid normalisation
- ✓Decision-ready comparisons
What's not ours.
We're embedded, not all-encompassing. Here's what stays with your team — by design.
- We don't make the award — we recommend; your team decides.
- We don't run reverse auctions — we run structured, written bids.
The questions every CFO asks first.
Quotes desk is high-velocity, low-line-count quotes back to your customers. Bid management is your team buying — multi-supplier, multi-line, decision-grade.
Yes, and we encourage it. We'll vet them, brief them, and include them in the matrix — but flag them clearly so you can weight accordingly.
Every losing bidder gets a clean, professional debrief on your letterhead. It keeps the panel warm for the next round.
Procurement decisions made on evidence, not on volume.